Administrative Assistant (full-time) 

What you will do

You’re responsible for the administrative support in the domain of contract administration & vendor administration (imec as a vendor). 

Your main tasks are: 

• You will administratively handle a variety of business contracts: you will check if the contracts are complete and will initiate the internal approval flow prior to signature, following strict procedures. 
• You will organize the contract signature (both internally and externally, and take care of the follow-up and administrative processing in CRM and Sharepoint. 
• You will assist the Contract Administration team in data entry and contract handling. 
• You will assist the Vendor Administration team in the internal distribution, efficient completion and administrative follow-up of customer requests. 
• You build up a solid cooperation with your internal customers, which entails among others a (pro)active communication on the contract status. 

This vacancy is for a full-time job (100%).  

What we do for you

We offer you the opportunity to join one of the world’s premier research centers in nanotechnology at its headquarters in Leuven, Belgium. With your talent, passion and expertise, you’ll become part of a team that makes the impossible possible. Together, we shape the technology that will determine the society of tomorrow.

We are committed to being an inclusive employer and proud of our open, multicultural, and informal working environment with ample possibilities to take initiative and show responsibility. We commit to supporting and guiding you in this process; not only with words but also with tangible actions. Through imec.academy, 'our corporate university', we actively invest in your development to further your technical and personal growth. 

We are aware that your valuable contribution makes imec a top player in its field. Your energy and commitment are therefore appreciated by means of a market appropriate salary with many fringe benefits. 

Who you are

• You have a bachelor degree or equivalent through knowledge. 
• Since you will deal with English-speaking colleagues and customers, we expect a good knowledge of English.  Since you deal with contracts in Dutch, you require a good knowledge of Dutch. 
• You are an enthusiastic team player and liaise in a constructive way with internal customers and team members.  
• You are well organized with good time management skills, and you deliver quality.  
• You thrive in dynamic environments and seamlessly adapt to evolving work processes. 
• You focus on detail, and like to be methodical and systematic.  
• You can cope with a high work pace and handling deadlines efficiently in a fast-paced environment. 
• The candidate should be tech-savvy, proficient in using various tools, and skilled at finding solutions. 
• You want to work full-time (100%)